Manager, Travelling Exhibitions

Manager, Travelling Exhibitions

Full-Time, Exempt

Exhibitions & Gallery Planning

Are you passionate about culture, the arts, natural history, and science? Are you keen on how these elements aesthetically come together to tell the many stories of humanity? Then consider a career at ROM.

Reporting to the Head, Exhibitions & Gallery Planning, the Travelling Exhibitions Manager is responsible for planning, implementing, and growing ROM’s travelling exhibition program. The Travelling Exhibitions Manager will develop business models, strategic action plans, and global marketing strategies; procure venues and liaise with borrowing institutions; and ensure logistical and physical exhibition readiness for travel.


Travelling Exhibition Program Management                                           

  • Generate and regularly update travelling exhibition operational and business strategies and action plans in collaboration with departmental colleagues and museum executives.
  • Research, develop and market the international, national, and provincial travelling exhibition program.
  • Develop and cultivate a network of institutional and private partners; represent ROM at relevant conferences and sales events; and ensure relevancy of ROM’s travelling exhibitions webpage.
  • Develop innovative business models and strategic public and private partnerships to increase outreach, build profile and brand, and generate revenue.
  • Identify and deliver innovative tour-related business opportunities, product development, and licensing strategies.
  • Develop best practices for ROM’s various travelling exhibitions, in consultation with various internal stakeholders.
  • Manage the travelling exhibition program in line with project management processes, and financial and procurement procedures.
  • Create a tour schedule, tour budget (along with revenue stream), and tour marketing materials (i.e. prospectuses) for all travelling exhibitions.
  • Coordinate with departmental colleagues in support of the travelling exhibition program including registration (i.e., object lists, copyright), learning, publications, retail and other related collateral, marketing, and promotion, and collaborate with project managers and designers on design and construction related requirements.
  • Manage all logistical aspects of the travelling exhibition program including but not limited to organizing staff and project teams (couriers, installers, contractors), liaising with venues, negotiating, and administering contracts, and coordinating tour requirements such as transportation, permitting, and insurance with the assistance of relevant departments.
  • Review and/or arrange the review of all work pertaining to ROM’s travelling exihibitions as completed by project team members, contractors, and vendors with the assistance of appropriate parties; evaluate whether the work is satisfactory or requires amendment.
  • Nurture an inclusive and safe space for team members, furthering ROM’s support of diversity and IDEA (Inclusivity Diversity, Equality, and Accessibility) initiatives.
  • Facilitate creative problem solving by the team.
  • Other duties as required to deliver the travelling exhibition program.


Communication and Administration               

  • Develop, review, and administer travelling exhibition contracts and ensure host venues are meeting contractual obligations.
  • Assist in the coordination and compilation of installation manuals and all necessary files and documentation for successful implementation of exhibitions at host venues.
  • Ensure cost effective management and control of projects, always striving for best practice.
  • Communicate, liaise, and be the primary contact with tour venues.
  • Prepare relevant reports including, but not limited to, financial performance, business cases, attendance data, evaluation and customer satisfaction analyses, final evidence-based reports, action plans, policies and procedures, and others, as required.
  • Coordinate and facilitate meetings and presentations with host venues, project teams, and museum leadership.
  • Maintain and build the contact relationship management system, and database of market research material.


Other related duties as assigned                                                                 

Posted Date 2022-11-04
Closing Date 2022-12-02
Department Exhibit Development & Project Management
Type Full-Time Permanent
Salary $88,66 - $104.313.00 per annum


  • University Degree (4 years) in a museum-related discipline or acceptable equivalent in education and experience.
  • A minimum of 10 years in the museum sector in which at least three (3) years demonstrate relevant experience in all aspects of travelling exhibitions, including but not limited to budgeting and business case development, venue procurement and liaison, and exhibition fabrication and installation.
  • Demonstrated relationship management capabilities and networking skills.
  • Familiarity with the travelling exhibition national and international market and competitive landscape, in particular North America, Asia, Middle East and Europe. Demonstrated network and/or contacts with art, culture, and nature museums.
  • Demonstrated project management capabilities including project planning and coordination, contract management and documentation, risk management, managing contractors and vendors, and scheduling.
  • Strong organizational, interpersonal, decision-making, and problem-solving skills.
  • Excellent oral and written communications skills, including demonstrated experience in providing exceptional customer service.
  • Demonstrated judgement, research skills, and ability to work well independently or as part of a team.
  • Computer literacy with demonstrated ability in Word, Excel, and PowerPoint. Knowledge of social media, web posting, and CRM databases is an asset. 10.            French language proficiency would be considered an asset.
  • Demonstrated judgement, research skills, and ability to work well independently or as part of a team.
  • Computer literacy with demonstrated ability in Word, Excel, and PowerPoint. Knowledge of social media, web posting, and CRM databases is an asset.
  • French language proficiency would be considered an asset.

How to Apply


  • Free ROM visits for you and 8 friends/family members per year 
  • Discounts to 200 Ontario attractions

Salary and Terms of Employment


JOB GRADE: Exempt 4

SALARY RANGE: $88,66 - $104.313.00 per annum

PROBATIONARY PERIOD: 6 Months or 420 hours, whichever comes first

APPLY TO:                              

Qualified candidates will be considered as applications are received.

Diversity Statements

At ROM, we consider equity, diversity, and inclusivity foundational to our institutional success. We seek to foster a workplace that reflects the full breadth of the communities we serve and welcome applications from women, racialized persons/BIPOC, Indigenous/Aboriginal People of North America, LGBTQ2S+, and people with disabilities.

Accessibility Statement

ROM is committed to fair and accessible employment practices. Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disability Act (AODA) to applicants invited to an interview.

COVID Statement

Royal Ontario Museum recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of complete COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.


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Only candidates selected for an interview will be contacted. The selected candidate will be required to participate in a Criminal Background Check conducted via Profile Investigation Inc