Collection Specialist - Special Project

Collection Specialist - Special Project

Art and Culture

Fixed Term, Full-time


Are you passionate about culture, the arts, natural history, and science? Are you keen to understand how these elements come together to tell the many stories of humanity? Then consider a career at ROM. 

Reporting to Co-Chief Curator, the Collection Specialist Special Projects (CSSP), is responsible for documentation, organization, and maintenance of art and culture collections. In this position, the CCSSP works closely with collection technicians and database technicians of Art and Culture Department, and in collaboration with conservators and registrars, on acquisitions, loans, and other major projects of collection care assigned by the Co-Chief Curator. The CSSP is accountable for projects that are executed and completed in accordance with collection care standards and in required timeframes.


  • Independently and creatively manage collection care projects such as acquisitions, loans, re- housing, documentation, and collections organization
  • Work with curators to catalogue and document essential collections related to assigned projects
  • Work with collection technicians to develop and implement appropriate storage solutions for specific collection projects
  • Work with conservators, to condition report, handle, pack, transport and house objects as required
  • Work with database technicians to photograph (for records) and upload digital assets of the objects into the collections management system, TMS
  • Work with registrars to assess provenance, valuation, appraisals, copyright,
     etc. when applicable
Posted Date 2022-11-25
Closing Date 2023-02-17
Department Art & Culture
Type Full-Time Temporary
Salary $69,817 – $79,792 per annum (provisionally rated as Grade 14)


  • Master’s degree in Museum Studies or Arts or Sciences (equivalent experience and informal education will be considered in place of formal degrees).
  • A minimum of five years experience in collection care and management.
  • Experience in a museum setting is desirable.
  • Knowledge of object handling, storage and packing standards and practices.
  • Knowledge of up-to-date collections management systems and techniques.
  • Highly collaborative, flexible and adaptable working style with an appetite to learn
  • Comfortable a constantly changing work environment.
  • Takes initiative and exercises good judgement.
  • Excellent organizational, interpersonal skills (both oral and written).
  • Highly developed analytical and problem-solving skills. 
  • Indigenous and people of colour are encouraged to apply.
  • Familiarity with a range of photographic techniques, materials and equipment. Experience using a digital camera.
  • Computer skills using word-processing and database programs; familiarity with TMS is an asset.
  • Manual dexterity, technical skills and abilities. 
  • Ability to lift/carry 40-50lbs.

How to Apply


Start Date: ASAP

End Date: 1 year contract

Hours of Work: 35 hours per week

Employee Group: OPSEU, Local 543, FT

Salary: $69,817 – $79,792 (provisionally rated as Grade 14)

Probationary Period:  6 months

Number of Hires: 1    

APPLY HERE:                   





  • EAP - major medical benefits start on day one
  • Life Insurance
  • 3 weeks of vacation per year
  • Uniforms provided, laundered and maintained by the ROM
  • Safety footwear allowance (green patch)
  • Free ROM visits for you and 8 friends/family members per year
  • Discount program for over 200 Ontario attractions





  • A criminal background check will be required at time of hire
  • Closest subway stop is Museum
  • Only those candidates selected for an interview will be contacted



Diversity Statement 

At ROM, we consider equity, diversity, and inclusivity foundational to our institutional success. We seek to foster a workplace that reflects the full breadth of the communities we serve and welcome applications from women, racialized persons/BIPOC, Indigenous/Aboriginal People of North America, LGBTQ2S+, and people with disabilities. 


Accessibility Statement 

ROM is committed to fair and accessible employment practices.  Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disability Act (AODA) to applicants invited to an interview. 


COVID Statement 

Royal Ontario Museum recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of complete COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.