Assistant Raiser's Edge Database Administrator



Membership Department


Are you a flexible and adaptable person with a Raiser’s Edge Database Management background? Do you have experience with problem-solving and identifying trends in the data?  Then consider a career at the ROM!

This position provides day-to-day operational systems support on the ticketing and membership databases such as BOS and Raiser's Edge 7. Your key focus includes membership processing, user support, and reporting. This job is responsible for data extraction for some member mailing lists, events, prospecting and planning. 

The Assistant Raiser's Edge Database Administrator reports to the Manager, Systems and Processing Membership in our Membership Department. This opportunity allows for an individual to shine using your database skills.

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  • Responsible for ongoing processing of memberships and donations to ROM through the following systems:

    • Raiser's Edge, 
    • Engaging Networks, 
    • OMNI, 
    • Constant Contact, 
    • Web and other third-party systems 
  • Support database coordinator with daily RE' plug-in' to bring memberships and donations from BOS or renewals that arrive in the mail.
  • Support Membership KPI Dashboard maintenance – ensure all updates are implemented and able to identify critical trends. 
  • Support the analysis of all system membership data and offer recommendations for segmentation and other opportunities to support all acquisition and renewal campaigns.
  • Extract general ticketing prospects to third-party telemarketing suppliers; pull data from online ticket sales and front desk for new telemarketing leads. 
  • Extract renewal data and transfer it to mail house to support ongoing renewal initiatives. Continuous extraction of leads to telemarketing in support of renewal and acquisition initiatives.
  • Support overflow of customer service requests/enquiries from VE staff in member calendar
Posted Date 2022-07-29
Closing Date 2022-08-31
Department None
Type Full-Time



  • Completion of three (3) years of post-secondary education and a minimum of five (5) years experience in database support or a related field, OR an acceptable equivalent in education and experience.
  • Proficient application database and word processing system end user, including report generation, data processing and extraction. 

Software Experience

Advanced knowledge of: 

    • Raiser's Edge 7/NXT
    • BOS systems  

 Desirable software experience

    • Excel 
    • VIVA BOS
    • MailChimp
    • IATS payment 
    • Crystal Report 
  • Ability to prioritize workflow and maintain attention to detail with high accuracy. 
  • Demonstrated initiative and the ability to work with a high degree of autonomy with proven organizational skills
  • Liaison with Visitor Experience Team for all customer service inquiries. Handle member inquiries and disputes one-to-one.
  • Excellent communication and interpersonal skills. Practical training and presentation skills. 
  • French language skills would be considered an asset.
  • A basic understanding of Fundraising principles would be an asset. 

How to Apply

STARTING DATE:                           ASAP            

UNION:                                            OPSEU 543            

SALARY:                                          $59,036 - $67,470

PROBATIONARY PERIOD:          6 months                                       

APPLY TO:                      

At the ROM, we consider equity, diversity, and inclusivity to be foundational to our institutional success. We seek to foster a workplace that reflects [the full breadth of] the communities we serve and welcome applications from women, racialized persons/BIPOC, Indigenous/Aboriginal People of North America, LGBTQ2S+, and people with disabilities.    


The ROM is committed to fair and accessible employment practices.  Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disability Act (AODA) to applicants invited to an interview.    


The selected candidate will be required to participate in a Criminal Background Check conducted via Profile Investigation Inc.    



Royal Ontario Museum recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of full COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.     




The ROM is an Equal Opportunity Employer. Only candidates selected for an interview will be contacted.